REMOTE Teamwork

Relax, Exchange, Meet, Organise, Track and Energise

Who would have thought? A virus is making us change the way we work. Not a computer virus though… Since the outbreak of the coronavirus, I have been reflecting on what I can do for other people. This week I realized I should do the two things that come naturally to me: connect people online and share remote working experiences.

Relax

Remote working from home can make the boundary between your private and professional space and time unclear. Therefore, it is extra important to create a moment of relaxation before you start working and set a clear start and end time of your working day. You could go for a walk, meditate for 15 minutes or do an online yoga session, following, for example, Yoga With Adriene.

Exchange

At the office, you have time for chitchat during coffee breaks. When you and your team are working from home, you will have to be creative to keep those essential moments of socializing. You can create daily online drop-in coffee breaks or start a WhatsApp group or a channel on Slack for stuff that is not work-related. Another option is to have weekly activities like Talk Tuesday and Food Friday.

Meet

Meeting rooms are oftentimes a great place to meet and discuss the next steps of a project. When working remotely apps like Skype and Zoom will create an online meeting room for you. You can use them for your morning standup meeting or you could even occasionally leave the online connection on all day. It will be essential to become a good online moderator and find the right online/offline balance.

Organise

Working remotely, you cannot approach your colleague with your laptop or with a piece of paper to discuss a project. When working remotely you will have to work collaboratively on online documents and use an online agenda. Great tools for this are Google Docs and Google Calendar. It will be important to create a clear inventory of documents and label the final version of documents promptly.

Track

The regular in-person moments of tuning in while having a coffee break will disappear. People might start working during their productivity peaks if they could have flexible working hours. To remain productive as a team, it will be essential to keep track of everyone’s work. Tools like Trello can help you keep track of tasks by capturing the three D’s: to do, doing and done.

Energise

At the end of a full working day, it is important to unwind and get energised. This will help increase your performance for the rest of the week. As a team, you could have an ‘end of the day’ checkout call including an energizing activity. As an individual, when going to the gym is not an option, there are many online alternatives like Hashfit for fitness and Studio Sweat for indoor cycling.

If you want to know more about Community Building or Remote Working then contact me.

Consultant 📊 Business Development & Digital Transformation | Coach 📈 Career & Essencing www.floorish.com